Group Lead, Accounts Payable
Position Overview
Oversee the Accounts Payable team under the guidance of the Manager, GBS Accounts Payable Manager. Manage the day-to-day operations of the team, oversee the processing of invoices, payment, and statement reconciliations. Requires supervisory and analytical skills in a Global Business Services (GBS) environment. Job duties:
- Review invoices for accuracy and appropriate documentation/approval prior to payment.
- Onboard all new associates; mentor, guide, and provide feedback on performance.
- Direct assigned tasks and manage team workload balance; provide assistance as needed.
- Verify and process all down payment requests.
- Ensure effective invoice processing via 3-way match and 2-way match invoices in the Kofax OCR system and On Base. Monitor all blocked invoices in SAP for remediation.
- Resolve invoice exceptions and unvouchered receipt discrepancies and issues by collaborating with Procurement and other business groups.
- Generate all weekly payment proposals (checks and bank transfers).
- Cultivate an environment of customer service excellence.
- Monitor all internal and external inquiries received and ensure replies are delivered in adherence to established SLA guidelines.
- Reconcile vendor statements and research and correct discrepancies.
- Prepare monthly accounts payable accounts reconciliations and review open AP aging items in SAP.
- Assists in month-end closing activities.
- Complete yearly 1099 and 1042 tax reporting.
- Research and resolve stale dated checks and assist with escheatment of unclaimed property.
- Review Ariba AP queues to resolve and monitor monthly KPIs to achieve the targets.
- Provide supporting documentation for any internal/external auditor requests.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Ensure proper maintenance, filing, and storage of records according to company policy.
- Identify process improvement areas, drive continuous improvement projects for global standardization.
- Comply with applicable Laws and Regulations, adhere to Quality Management System processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization.
- Assist with other general accounting tasks and projects as assigned.
- Bachelor’s degree in accounting.
- Minimum five (5) years of experience in Accounts Payable and/or accounting processing environment.
- English level higher than 90% (verbal & written).
- Knowledge of general accounting principles, regulatory standards, and compliance requirements for Costa Rica and the US.
- Effective verbal, listening and written communication skills.
- Proficient with MS Office.
- High degree of accuracy, attention to detail, and confidentiality.
- Excellent analytical, problem solving, and decision-making skills.
- Effective organizational and stress and time management skills.
- Demonstrated sense of urgency and ability to meet deadlines.
- Ability to work independently or as a team member in a global/shared services environment.
- Proficiency in SAP, Ariba, and OCR Technology highly preferred.